Platform Features

Stop Chasing Paperwork. Start Getting Paid.

AI reads your emails, extracts job details, calculates deadlines, and sends certified mail—all while you're on the job site.

Email Integration

Jobs Flow In While You Work

Connect your inbox once and watch jobs appear automatically. AI reads every bid, contract, and PO—extracting details and calculating deadlines while you focus on the job site.

Gmail & Outlook connect in 30 seconds
AI scans every 5 minutes, 24/7
Extracts addresses, owners, GCs, amounts
Secure OAuth—no passwords stored
Works around the clock

Connect Your Email

New Job Detected

from bid@gccompany.com

Just now

Property1234 Commerce Blvd, Phoenix AZ

OwnerDesert Development LLC

GCSouthwest Builders Inc

Contract$185,000

DeadlineDec 28, 2024 (20 days)

Contract signed - Harbor Plaza2h ago

Bid invite - Downtown Medical5h ago

State Compliance Coverage

+ 35 more states with full deadline rules

Residential project deadlines

Commercial project deadlines

Public works & bond claims

Business day calculations

California Example

First Furnishing:Dec 1, 2024

Prelim Deadline:Dec 21, 2024

20 days from first furnishing (CA Civil Code §8204)

Notice Management

50 States. 50 Different Rules. One Click.

California is 20 days. Texas is 15. Arizona requires certified mail. We know every rule in every state—so you don't have to Google "preliminary notice deadline" ever again.

Every state's lien law built in
Deadlines calculated from first furnishing
Business days vs calendar days handled
Right recipients: owner, GC, lender
Forms match state requirements exactly
Auto-populated from your job data

See All State Rules

Certified Mail Delivery

We Print It. We Mail It. You Get Proof.

No trips to the post office. No certified mail forms. We print your notice, mail it USPS Certified, and give you a tracking number and proof of delivery. $15. Done.

USPS Certified Mail with tracking
Real-time delivery updates
Proof of service PDF for your records
Return receipt tracking
$15 flat rate per notice (no hidden fees)
Automatic retry for undeliverable mail

Why Certified Mail? Most states require proof of mailing for preliminary notices. Certified mail provides a legal record that the notice was sent and delivered.

Start Sending Notices

Notice Delivered

Tracking #9400111899223456789012

Notice Generated

Dec 5, 2024 9:14 AM

Sent to Print Partner

Dec 5, 2024 9:15 AM

Printed & Packaged

Dec 5, 2024 2:30 PM

USPS Accepted

Dec 6, 2024 8:45 AM

In Transit

Dec 7, 2024 3:22 PM

Out for Delivery

Dec 9, 2024 7:22 AM

Delivered

Dec 9, 2024 11:47 AM

Team Members

John Smith

john@summitelectric.com

Owner

● 12 jobs

Maria Garcia

maria@summitelectric.com

Office Manager

● 8 jobs

David Chen

david@summitelectric.com

Estimator

● 15 jobs

Sarah Johnson

sarah@summitelectric.com

Project Manager

● Pending

● 3 email accounts connected

47 jobs detected

Recent Activity

Maria approved job #2024-08922m ago

David's email detected new bid15m ago

Notice sent for Harbor View1h ago

Team Collaboration

Connect Multiple Inboxes. Share Every Job.

Invite your office manager, estimators, and project managers. Each connected email means more jobs detected automatically. Everyone sees the same dashboard with full job coverage.

Unlimited team members included
Each member can connect their email
Jobs automatically de-duplicated
Shared dashboard and job visibility
Activity feed shows team actions
Role-based permissions (coming soon)

Invite Your Team

Deadline Tracking

Never Miss a Filing Deadline. Ever.

Missing a preliminary notice deadline means losing your lien rights. LienVault calculates every deadline automatically and sends you reminders at 14, 7, and 3 days before each deadline.

Automatic deadline calculation from first furnishing
Email alerts at 14, 7, and 3 days before deadline
Dashboard shows all upcoming deadlines
Color-coded urgency indicators
Calendar export for your scheduling app
Slack/Teams notifications (coming soon)

Track Your Deadlines

Upcoming Deadlines

Riverside Office Complex

Due: Dec 12, 2024

4d left

Harbor View Condos

Due: Dec 18, 2024

10d left

Downtown Medical Center

Due: Jan 5, 2025

28d left

Sunset Plaza Retail

Due: Jan 12, 2025

35d left

Alert Preferences

Email alerts at 14 daysEmail alerts at 7 daysEmail alerts at 3 days

Analytics Dashboard

Total Contract Value

$2.4M

+12% this month

Active Jobs

8 new this week

Notices Sent

142

100% on time

Delivery Rate

99.2%

Industry leading

Jobs by Month

JanJunDec

Analytics & Reporting

See Your Entire Portfolio at a Glance

Track total contract value, notice status, delivery rates, and deadline compliance across all your jobs. Export reports for your accountant or bonding company.

Real-time contract value tracking
Notice status overview (pending, sent, delivered)
Deadline compliance metrics
Monthly and quarterly trend reports
CSV export for accounting
Job history and audit trail

View Your Analytics

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