Platform Features

Stop Chasing Paperwork. Start Getting Paid.

AI reads your emails, extracts job details, calculates deadlines, and sends certified mail—all while you're on the job site.

Email Integration

Jobs Flow In While You Work

Connect your inbox once and watch jobs appear automatically. AI reads every bid, contract, and PO—extracting details and calculating deadlines while you focus on the job site.

  • Gmail & Outlook connect in 30 seconds
  • AI scans every 5 minutes, 24/7
  • Extracts addresses, owners, GCs, amounts
  • Secure OAuth—no passwords stored
  • Works around the clock
Connect Your Email

New Job Detected

from bid@gccompany.com

Just now
Property1234 Commerce Blvd, Phoenix AZ
OwnerDesert Development LLC
GCSouthwest Builders Inc
Contract$185,000
DeadlineDec 28, 2024 (20 days)
Contract signed - Harbor Plaza2h ago
Bid invite - Downtown Medical5h ago

State Compliance Coverage

CA
TX
FL
AZ
NV
WA
OR
CO
GA
NY
PA
OH
MI
NC
IL

+ 35 more states with full deadline rules

Residential project deadlines
Commercial project deadlines
Public works & bond claims
Business day calculations

California Example

First Furnishing:Dec 1, 2024
Prelim Deadline:Dec 21, 2024

20 days from first furnishing (CA Civil Code §8204)

Notice Management

50 States. 50 Different Rules. One Click.

California is 20 days. Texas is 15. Arizona requires certified mail. We know every rule in every state—so you don't have to Google "preliminary notice deadline" ever again.

  • Every state's lien law built in
  • Deadlines calculated from first furnishing
  • Business days vs calendar days handled
  • Right recipients: owner, GC, lender
  • Forms match state requirements exactly
  • Auto-populated from your job data
See All State Rules

Certified Mail Delivery

We Print It. We Mail It. You Get Proof.

No trips to the post office. No certified mail forms. We print your notice, mail it USPS Certified, and give you a tracking number and proof of delivery. $15. Done.

  • USPS Certified Mail with tracking
  • Real-time delivery updates
  • Proof of service PDF for your records
  • Return receipt tracking
  • $15 flat rate per notice (no hidden fees)
  • Automatic retry for undeliverable mail

Why Certified Mail? Most states require proof of mailing for preliminary notices. Certified mail provides a legal record that the notice was sent and delivered.

Start Sending Notices

Notice Delivered

Tracking #9400111899223456789012

Notice Generated

Dec 5, 2024 9:14 AM

Sent to Print Partner

Dec 5, 2024 9:15 AM

Printed & Packaged

Dec 5, 2024 2:30 PM

USPS Accepted

Dec 6, 2024 8:45 AM

In Transit

Dec 7, 2024 3:22 PM

Out for Delivery

Dec 9, 2024 7:22 AM

Delivered

Dec 9, 2024 11:47 AM


Team Members

JS

John Smith

john@summitelectric.com

Owner

12 jobs
MG

Maria Garcia

maria@summitelectric.com

Office Manager

8 jobs
DC

David Chen

david@summitelectric.com

Estimator

15 jobs
SJ

Sarah Johnson

sarah@summitelectric.com

Project Manager

● Pending

3 email accounts connected

47 jobs detected

Recent Activity

Maria approved job #2024-08922m ago
David's email detected new bid15m ago
Notice sent for Harbor View1h ago
Team Collaboration

Connect Multiple Inboxes. Share Every Job.

Invite your office manager, estimators, and project managers. Each connected email means more jobs detected automatically. Everyone sees the same dashboard with full job coverage.

  • Unlimited team members included
  • Each member can connect their email
  • Jobs automatically de-duplicated
  • Shared dashboard and job visibility
  • Activity feed shows team actions
  • Role-based permissions (coming soon)
Invite Your Team

Deadline Tracking

Never Miss a Filing Deadline. Ever.

Missing a preliminary notice deadline means losing your lien rights. LienVault calculates every deadline automatically and sends you reminders at 14, 7, and 3 days before each deadline.

  • Automatic deadline calculation from first furnishing
  • Email alerts at 14, 7, and 3 days before deadline
  • Dashboard shows all upcoming deadlines
  • Color-coded urgency indicators
  • Calendar export for your scheduling app
  • Slack/Teams notifications (coming soon)
Track Your Deadlines

Upcoming Deadlines

Riverside Office Complex

Due: Dec 12, 2024

4d left

Harbor View Condos

Due: Dec 18, 2024

10d left

Downtown Medical Center

Due: Jan 5, 2025

28d left

Sunset Plaza Retail

Due: Jan 12, 2025

35d left

Alert Preferences


Analytics Dashboard

Total Contract Value

$2.4M

+12% this month

Active Jobs

47

8 new this week

Notices Sent

142

100% on time

Delivery Rate

99.2%

Industry leading

Jobs by Month

JanJunDec
Analytics & Reporting

See Your Entire Portfolio at a Glance

Track total contract value, notice status, delivery rates, and deadline compliance across all your jobs. Export reports for your accountant or bonding company.

  • Real-time contract value tracking
  • Notice status overview (pending, sent, delivered)
  • Deadline compliance metrics
  • Monthly and quarterly trend reports
  • CSV export for accounting
  • Job history and audit trail
View Your Analytics

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